festive paris + alsace 2024

HOTELS & PRICING

• In Europe, it’s common for the same room type in a hotel to differ in size based on its placement in the building, therefore not all rooms will be the exact same size or have the same decor.
• All pricing is based on double occupancy per hotel room. If you would like to inquire about having a single room, the price and room will be based upon availability.

EXPERIENCES & FREE TIME

• We want to provide the classic sought over activities in these destinations while also making them unique. We work with only the best partners to curate our group experiences. 
• All experiences included in the itinerary are fixed into the price and you are unable to opt out of those. 
• You will have some time in each location to explore on your own and we will provide a list of suggestions for you! 

PRE/POST TRIP

• For those of you wanting to arrive early or extend your stay – we can help with that! We would be happy to assist you in arranging your pre or post trip!

TRAVEL INSURANCE

• We will require everyone to have travel insurance for this trip! You can purchase this insurance through us or through your own provider but this will cover things like lost luggage, flight delays, medical coverage, and more. We offer very affordable travel insurance options! 

FLIGHTS

• It is best to book your flight in advance as soon as you are able, especially since we are traveling at a popular time. 
• We always recommend booking your flights directly with the airlines to receive the best cancellation policy and have the best customer service when it comes to canceled flights, missed connections, or lost luggage. Booking with a third party can be hit or miss when you are trying to get help!
• If you have questions about booking your flights, we will be happy to help! 
• Airport transfers are included for those arriving and departing on the start/end day of the trip.
• Flights should be booked at least 3 months in advance so we can appropriately schedule the transfers from/to the airport. There will be a handful of departure times based on everyone’s flight schedule to accommodate as many as possible.

MEALS

• Any meals mentioned in the itinerary are included in the price. All other meals are at your own expense. We will have nightly reservations at restaurants every night if you would like to join the group, but we will provide other recommendations for you.

SAFETY

• Safety is very important to us! For group activities and travel during the trip we will all be together. During your free time we ask that you let us know where you are headed and when you plan to be back.
• We will create a group chat for everyone to stay in contact with one another, and we recommend when going off on your own to go off in pairs! 
• We will be staying in and only visiting safe areas of the city.

Have another question? Email us at scoutescapes@gmail.com! 

If considered/accepted to participate in a Scout Escapes trip, I hereby acknowledge, and agree to, the following

The terms “We,” “Us,” “Our” and “Scout Escapes” refer to Scout Escapes, LLC, a Texas limited liability company, which is headquartered in Texas. The term “You,” “I,” or “Me,” refers to the customer booking a reservation through us. Reference to “Suppliers” and “Service Providers” means all third parties who provide services to you including airlines and hotels unless otherwise specified.

Acceptance: Please read the following terms and conditions carefully. These terms and conditions together with Our Liability Waiver Release contained herein, and any other documentation We provide You form the basis of your contract with Scout Escapes (hereinafter the “Agreement”). This Agreement effects Your legal rights. By booking a trip with Us, You are accepting and consenting to the Agreement. If You and/or any Traveler do not agree to these Standard Terms and Conditions, You and any Traveler must not make any booking with us.

BY REGISTERING FOR A SCOUT ESCAPES TRIP, YOU AND EACH PARTY FOR WHOM YOU HAVE BOOKED A TRIP HEREBY EXPRESSLY ACKNOWLADGE AND AGREE THAT EACH TRAVELER HAS READ UNDSERTANDS AND EXPRESSLY AGREES TO BOUND BY THE TERMS SET OUT HEREIN.

Each person for whom a trip is booked (each a “Traveler”) must read, understand, sign and agree to be bound by the Agreement including the Liability Waiver and Release before submitting a booking to Use. If You are making travel reservations or booking for another person, it is Your responsibility to ensure that all individuals for whom you make a reservation or booking have read and agreed to this Agreement. You are responsible, including financially responsible, for any reservations or bookings You make on Your behalf or on the behalf of any individuals under your direction or control. Each Traveler must be at least 21 years old to book a trip with Scout Escapes.

Bookings and Reservations: Trip descriptions that appear on Our website, social media or registration page are for informational purposes and the specific trip you book may have variations in the itinerary until trip details are finally confirmed. Please also note that travel insurance is required for all trips booked with Us, accommodations are based on double occupancy, and You will have a roommate on the trip.

Bookings may be made through our online registration system. The deposit and payment schedule for this trip is listed on the registration page. By signing this Agreement, You acknowledge that You have reviewed the deposit and payment schedules, and the cancellation terms listed below carefully, and hereby accept and agree to be bound by all such terms and conditions. Please note that your booking is not accepted and there is no contract between us nor any agreement by Scout Escapes to provide any services until We confirm your booking in writing. A deposit is required at the time You complete your booking or reservation. A booking is not accepted and there is no contract between You and Scout Escapes until We confirm your booking in writing. We reserve the right to refuse or cancel a booking without giving any reason and shall in that event return any deposit received.

After Your booking is accepted by Scout Escapes, any cancellations by You for any reason, or no reason at all, will result in the loss of Your deposit and other monies paid by You to Scout Escapes for a trip. In the event a Traveler desires to cancel services, such Traveler shall immediately notify Scout Escapes by email at scoutescapes@gmail.com. Our cancellation policy is as follows:

THE INITIAL DEPOSIT IDENTIFIED ON THE REGISTRATION PAGE SHALL IN ALL CASES BE NON-REFUNDABLE. The initial deposit is deemed earned by Scout Escapes when tendered and paid to Scout Escapes. Once paid the initial deposit shall not be returned by Scout Escapes under any circumstances.

If Scout Escapes receives notice of cancellation of a trip more than 60 days before the trip departure date, fifty percent (50%) of refundable payments received by Scout Escapes will be returned to Traveler (i.e., excluding non-refundable initial deposit, and other non-refundable amounts expended on Your behalf by Scout Escapes).

If Scout Escapes receives notice of cancellation of a trip within 45 to 59 days before the trip departure date, thirty percent (30%) of the refundable payments received by Scout Escapes will be returned to Traveler (i.e., excluding non-refundable initial deposit, and other non-refundable amounts expended on Your behalf by Scout Escapes).

If Scout Escapes receives notice of cancellation of a trip on or after 44 days before the trip departure date, no payment will be refunded by Scout Escapes.

Notwithstanding the above or anything else to the contrary in this Agreement, the foregoing refund policy shall in all cases be subject to the ability of Scout Escapes to obtain refunds for costs or expenses incurred in the performance of services contemplated by this Agreement and the planning and preparation for the trip booked by Traveler. This means that if Scout Escapes incurs a non-refundable cost or charge in connection with Your trip, such amount shall not be refundable to Traveler.

Hotels, destination management companies and tour operators serve as third party Service Providers for Scout Escapes trips. You hereby agree to be bound by each hotel’s and other Service Provider’s terms and conditions. In some cases, no refunds are offered by the Service Provider. Scout Escapes has no control over third-party Service Providers terms, conditions and policies. If fees or costs are incurred by Scout Escapes in connection with Your trip that are non-refundable, Scout Escapes shall have no liability to Traveler for these amounts.

Force Majeure: You agree that Scout will have no liability or nor will Scout Escapes pay any amount of compensation where the performance or prompt performance of Our contractual obligations is prevented or affected, or You otherwise suffer any loss, injury, death, inconvenience or damage as a result of circumstances amounting to a “force majeure” event. “Force majeure” means any event or circumstances which We the Service Provider could not foresee or avoid. Such events and circumstances include, but are not limited to, acts of God, actual or threatened, war, insurrection, riots, strikes, civil action, decisions by governments or governing authority, technical or maintenance problems with transportation or lodging, changes of schedules or operational decisions of air carriers or other Service Providers, terrorist activity or the threat thereof, industrial action, natural or nuclear activity, epidemic, pandemic, illness, physical injury, quarantine, medical or customs or immigration regulation, delay, or cancellation, adverse weather conditions, fire and all similar events outside of Our control.

Travel Documents: Travel is not without risk. By offering reservations for travel to and in international and domestic destinations, Scout Escapes makes no representation, warranty or guarantee that travel to such areas is advisable or without risk or danger. While We may advise you regarding travel to a destination, it is Your sole responsibility to investigate the destination and planned activities and to be aware of travel warnings and advisories that are in effect as announced by Your government’s foreign policy and the relevant governmental authorities of the destination. Should you choose to travel to destination, Scout Escapes will not be liable for damages or losses that result from travel to the destination.

You and each Traveler must be in possession of a valid, machine-readable passport valid for 6 months after the trip return date along with applicable visas and all other necessary travel documents. Some countries require that your passport have two to four blank visa/stamp pages. Some airlines will not allow you to board if this requirement is not met.

Passport fees, visa fees and other travel related fees are not included in the trip price. You must purchase and secure all necessary travel documentation and documents independently. All Travelers are responsible for ensuring they satisfy all Service Provider and foreign entry requirements, including any and all taxes/fee which may be imposed by local authorities. Please make sure any and all required travel documents are in order prior to the departure date. Entry to a country may be refused even if the required information and travel documents are complete.

For current and detailed information on travel passports, visas and other documents, entry/exit taxes and further information on entry and exit requirements please check state department resources and the applicable governmental agency of the destination country. Obtaining and possessing the appropriate travel documents is solely Your responsibility. Scout Escapes shall bear no responsibility for procuring such information and will have no responsibility for advising You on the documents necessary, for obtaining required travel documentation on Your behalf, or for any delay, damage and/or other loss, including missing all or any portion of your trip, related to improper documentation or government decisions regarding Your entry into a destination country.

Schedule Changes and Travel Insurance:  Scout Escapes utilizes third-party Service Providers to arrange trips, transportation, sightseeing, lodging and all other services related to this trip. Scout Escapes does not own, manage, operate, supervise, or control any transportation, vehicle, airplane, hotel or restaurants, or any Service Provider. Traveler understand that there may be delays and sudden change of schedules and/or cancellation of schedules before or during a trip. While reasonable care will be taken in selecting transportation, accommodations, and events, Traveler understands that cancellations by Service Providers, breakdowns, and delays may occur. Traveler understands that circumstances may arise such that Traveler may be asked not to go on the trip or to return early, or delays or changes in the trip schedule may occur and that only those monies refunded to Scout Escapes by a Service Provider will be refunded by Scout Escapes to Traveler. All Service Providers are independent contractors and are not agents or employees or representatives of Scout Escapes. You agree that Scout Escapes shall not be liable for any loss, injury, or damage to You, including loss of or damage to your belongings, in connection with any service provided by a Service Provider. YOU ARE REQUIRED TO OBTAIN TRAVEL PROTECTION INSURANCE & MUST SHOW PROOF OF COVERAGE BEFORE TRIP DEPARTURE DATE.

Your Health: It is Your responsibility to consult your physician for current recommendations on inoculations and other health precautions before you travel. It is also Your responsibility to ensure you meet all health entry requirements and follow all medical guidance related to the trip. Our trips may be active. Any health concerns You have must be reported to Us before making the booking. Please note that accommodations outside of the USA may not be in compliance with the Americans with Disabilities Act and may not have wheelchair accessibility. In the event illness strikes You while on a trip, no refund will be available. Certain countries and airlines may have a requirement for foreign visitors to present valid medical insurance before or upon arrival. Scout Escapes shall not be liable or responsible for denial of entry if a Traveler is unable to provide the relevant authorities proof of acceptable medical insurance or denial of entry for any other reason.

Your Responsibility and Conduct: Each Traveler is expected to act responsibly and adhere to all local laws, regulations and customs as well as behavior guidelines established by Scout Escapes and the Scout Escapes representative leading the trip. Scout Escapes and each Service Provider reserves the right to expel you from a trip, at any time. Reasons for such a decision include-but are not limited to acts and omissions that pose a threat to You and/or to others, heavy intoxication and/or disruptive behavior, as determined in the reasonable but sole discretion of Scout Escapes. You hereby wave and release all right, claim, demand, damage or loss you may have to make a claim or seek any remedy against or reimbursement from Scout Escapes for expelling you from a trip in accordance with this paragraph. You also understand and agree that if someone asserts a claim, demand or cause of action against You as a result of Your actions, You are hereby waiving and releasing any right to seek compensation, indemnity and/or defense from Scout Escapes.

You and each Traveler accept responsibility for any damage or loss caused by You or such Traveler, including for any claim of damages by a third-party, including Service Providers. In the event a third party makes a demand or seeks recovery from Scout Escapes as a result of Your conduct, You hereby agree to defend and indemnify Scout Escapes and to hold Scout Escapes harmless from and against all such third-party claims, including claims for damages, costs, attorneys’ fees or other amounts incurred by Scout Escapes as a result of such claim.

Scout Escapes shall not be responsible for any costs incurred by a Traveler resulting from claims by third parties, including the cost or expenses associated with a Traveler being removed from an airline hotel or other transportation or accommodations provider. You agree Scout Escapes shall have no liability to you or any Traveler for any action taken by a Service Provider.

Assumption of Risk: Traveling, both abroad and domestically, involves significant risks and hazards. Additional risks and dangers may arise including, but not limited to, hazards of travel by train, automobile, motor coach, aircraft, vessel and other means of conveyance, animal interactions, forces of nature, political unrest, other unrest, risks associated with water, food, plants, insects and differing animal regulation and acts of national and local governments and unrest and acts of others against governments. These risks are not an exhaustive list but are examples of many kinds of risks. You are voluntarily participating in these activities with the knowledge that there are significant dangers involved and you hereby agree to accept any and all risks. You hereby acknowledge and agree to assume the risk of, and liability for, any and all hazards involved in participating in this trip. Injuries, illnesses, losses and general inconveniences can occur anywhere, at any time. In some destinations, there is limited or no ready assistance and/or medical care. Scout Escapes does not provide any such assistance. If you have medical issues that put you at any risk, Scout Escapes strongly recommended you prioritize your health over your travel ambitions.

Liability Waiver and Release: I hereby waive any and all claims I may have now and in the future, and release from all liability and agree not to sue Scout Escapes, its officers, agents, representatives, employees, independent contractors, or Service Providers (the “Releasees”) for any personal injury, death, property damage, or loss sustained by Me as a result of my participation in the trip due to any cause whatsoever, including without limitation, negligence on the part of Scout Escapes, its staff, independent contractors, Service Providers, or other travelers, or death or injury as a result of war, civil unrest, epidemic or pandemic. I further agree that if I violate this Agreement and attempt to bring suit against any of the parties named herein, that I will be held responsible for attorney’s fees and any costs incurred by the Releasees.

I acknowledge and represent that I am able to fully participate in the trip and planned activities. I am fully aware of risks and hazards connected with the trip and associated activities, including but not limited to the risks as noted herein and I voluntarily assume full responsibility for any risks of loss, property damage, or personal injury, including death, that may be sustained by Me, or any loss or damage to property owned by Me, as a result of participating in the trip or being engaged in any activity during the trip. I am aware that the trip, in addition to the usual dangers and risks inherent, has certain additional dangers and risks, some of which include, but are not limited to, travel in a foreign country, changes to travel schedule, physical exertion for which I may not be prepared and weather extremes subject to sudden and unexpected change. I accept all the inherent risks of the proposed trip and the possibility of personal injury, death or property damage or loss resulting therefrom. I acknowledge that the enjoyment and excitement of the proposed trip is derived in part from the inherent risks incurred by travel and activity beyond the accepted safety of life at home or work, and these inherent risks contribute to such enjoyment and excitement, being a reason for My participation. I agree that if I suffer injury or illness Scout Escapes, its staff or independent contractors may, but shall not be required to, at my cost, arrange any medical treatment and emergency evacuation service as it or they deem necessary for my health and safety.

I understand that Scout Escapes will not be responsible for any medical costs associated with an injury or illness I may sustain. I also understand that I am responsible for any damage I cause to Scout Escapes, its staff, independent contractors, or other travelers or to property of third parties, including Service Providers. Further, I agree at all times during the trip, to abide by and comply local laws, regulations and customs, this Agreement and any additional instructions given by my guide or any other Scout Escapes staff, independent contractor or Service Provider and I accept that non-compliance may result in injury, death or permanent disability. I understand that non-compliance may result in my removal from the trip. As a participant on the trip, I accept full responsibility for My behavior, well-being, and health throughout the trip, which may involve a variety of activities, unfamiliar locations, and modes of travel. I agree that I shall not hold or attempt to hold Releasees liable in any way should any harm come to Me during the trip.

I acknowledge and understand the dangers associated with the consumption of alcohol, agree that I am solely responsible for removing Myself from participation in the trip if at any time I feel unable to complete or participate in the trip. I further hereby agree to indemnify and hold harmless the Releasees from any loss, liability, damage or costs, including court costs and attorney’s fees, which may occur due to my participation in the trip or any activity during the trip, whether caused by the negligence of Scout Escapes or otherwise. In agreeing to this waiver and release, Scout Escapes has not made, and I am not relying on any oral, written or visual representations or statements by Scout Escapes, its staff, independent contractors or any other inducement or coercion to go on the trip or enter into this Agreement. I have conducted my own investigation and assessment of the trip, the destination, and any activities during the trip, and am relying solely on my own investigation and assessment in participating in the trip and entering into this Agreement. I have read and understood the Agreement and this waiver and release and agree that this Waiver and Release will be binding upon Me, My heirs, next of kin, executors, administrators and successors.

LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE PROVIDED IN HEREIN, IN NO EVENT WILL THE COLLECTIVE AGGREGATE LIABILITY OF SCOUT ESCAPES AND ITS MEMBERS, AGENTS, OWNERS, REPRESENTATIVES, EMPLOYEES, AND INDEPENDENT CONTRACTORS UNDER OR IN CONNECTION WITH THIS AGREEMENT OR ITS SUBJECT MATTER, UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, AND OTHERWISE, EXCEED THE PRICE PAID FROM TRAVELER TO SCOUT ESCAPES FOR THE SERVICES PROVIDED HEREUNDER. THE FOREGOING LIMITATION APPLIES NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF ITS ESSENTIAL PURPOSE.

Photography and Use-of Likeness: I hereby grant Scout Escapes a worldwide, royalty-free license to use my photographic, video, or digital likeness solely for promotional, educational, and/or commercial purposes. By booking the trip and executing the Agreement, I affirm that I have fully understood and agree to be bound by this Agreement.

Miscellaneous Items:

Baggage and personal effects are at all times the sole responsibility of Traveler.

If you are late for any trip activity, the group may leave without You.

Tips are not included in the cost of the trip.

All participants are required to purchase travel insurance. Failure to secure full-coverage insurance could result in the loss of the cost of Your trip. Without full coverage travel insurance, there may be no way to recoup any losses, costs and/or expenses incurred in connection with Your trip. Such insurance should cover pre-trip cancellations due to personal medical issues, medical expenses related to the trip, flight loss or delays, weather conditions which disrupt trips, in-country political violence, evacuations while on the trip and 24/7 assistance while on the trip. Scout Escapes shall in no case be responsible for any refund not expressly set out herein, and You hereby acknowledge and agree that you will not seek to recover any such compensation or reimbursement from Scout Escapes, including but not limited to compensation or reimbursement for the foregoing items.

Prevailing Party.  If any legal action or other proceeding is brought for the enforcement of this Agreement or any document, instrument or agreement executed in connection with, or because of an alleged dispute, breach, default or misrepresentation in connection with any of the provisions of this Agreement or any document, instrument or agreement executed in connection herewith, the successful prevailing party shall be entitled to recover reasonable attorney’s fees, court costs and all other costs and expenses incurred in that action or proceeding against the non-prevailing party.

Only Agreement: This Agreement is the entire understanding of the parties with respect to the subject matter hereof. Any previous agreements or understandings, oral or written, between the parties regarding the subject matter hereof are superseded by this Agreement.

Choice of Law: This Agreement shall be governed by and construed and interpreted in accordance with the laws of the State of Texas. All disputes, controversies or differences which may arise out of, in relation to, or in connection with this Agreement or the breach thereof or the services provided by Scout Escapes hereunder, unless settled by mutual consultation in good faith, be initiated and litigated solely in the state or federal district courts having within their jurisdiction the location of Houston, Texas.

Severability: If any of these terms are determined to be illegal, invalid or otherwise unenforceable by reason of the laws of any state or country in which these terms are intended to be effective, then to the extent and within the jurisdiction in which that term is illegal, invalid or unenforceable, it shall be severed and deleted from these terms and the remaining terms shall survive, remain in full force and effect and continue to be binding and enforceable.